We have compiled useful resources for required and optional training opportunities and the various electronic systems used in the Consortium and how to gain access to them. Other resources available include an acronym glossary and information and how to get access to partner systems.


Clinical Research Resources Website (CRRW)

The CRRW is a secured*, SharePoint-based web site available to study teams across the Consortium – also includes a growing library of useful information.

Resources on the site include:

  • Institutional Documentation
  • Site Accreditations – CAPS, CLIAs, lab ranges
  • Meeting Presentations – e.g., CSC meetings
  • Study Tools and Templates
  • Interactive Study Start-Up Map


*Consortium research staff with Fred Hutch IDs automatically have access to the site. Consortium research staff who are affiliated with our partner institutions and would like access to this site will need to email Clinical Research Support to have an account created.

Frequently Used Scientific Research and Clinical Trial Acronyms

Partner Access

Find information and links for staff to obtain non-employee access to partner organizations’ medical records for research. For questions, please contact Fred Hutch Partner Access.

Links and instructions on obtaining Fred Hutch Non-Employee access to required systems, trainings, and resources that support cancer-related trials.

Seattle Children's Employees and Research Staff

Seattle Children’s research staff who are currently involved in or anticipate involvement in the conduct of Consortium clinical research must acquire affiliate staff status at Fred Hutch. The status enables certain access that is required for non-faculty staff to complete their responsibilities for Consortium research projects.

Cancer Consortium Clinical Research is defined as: a cancer-related study conducted at any of the three Cancer Consortium institutions – Fred Hutch, Seattle Children’s, or University of Washington. Cancer-related means the trial either directly involves cancer patient research, research of secondary conditions related to cancer treatment, or research related to cancer prevention.

Please download the FH Affiliate Staff Checklist to review the required tasks for access to Fred Hutch. Complete the FH Affiliate Staff Application to initiate the process.

Fred Hutch Affiliate Staff Checklist Affiliate Staff Application

UW Employees

Read the onboarding information for Fred Hutch Non-Employees. For questions on this process, contact Fred Hutch Human Resources.

Onboarding Information  |  Fred Hutch Human Resources

Below you will find links and instructions for how to obtain non-employee access to UW Medicine. UW Medicine has many different types of resources. The common ones related to Consortium staff are listed here:

  • UW Net ID
  • UW Credentialing - Email PCS Credentialing with background on role and responsibilities to be guided on next steps.

How to Obtain a UW Net ID

Seattle Children's Employees

Contact UW IT Connect.

Fred Hutch Employees

Submit a request via the UW NetID website. Select FH Employee or Affiliate to confirm your identity and enter your FH credentials when asked who you are affiliated with. If you run into any questions or problems with this process, call the UW IT Service Center at 206-221-5000.

Below you will find links and instructions for how to obtain non-employee access — physical access to a location and/or remote access to electronic medical records — to Seattle Children's.

UW Employees

Follow the steps listed on the Seattle Children's Research Non-Employee Partner Access website.

Fred Hutch Employees 

Log into the Clinical Research Resources Website (CRRW) to access informational resources regarding Seattle Children’s Partner Access, Study Implementation, and key contacts.

For immediate questions, please reach out to the Fred Hutch-based liaison.

Systems

There are several clinical and research electronic systems used within the Consortium. Below you will find brief guides to the most common with instructions on how to access them. If you find you have questions beyond those answered here, contact Clinical Research Support for guidance.

The purpose of the Consortium Clinical Trials website is to inform the public of clinical trials that are currently open to accrual.

Key points about the website:

  • The primary contact for treatment studies will be the Intake Office, unless otherwise specified.
  • All appropriate studies will be listed on these websites unless omission is requested by the Principal Investigator.
  • Cancer Consortium clinical trials information is available on the following websites:

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

You can learn more by accessing the CTMS Program Office website. For questions, please contact CTMS@fredhutch.org.

Protocol documents must be accessed and printed from the OnCore CTMS where study teams are able to directly manage documents available for access and download. New versions of required documents must be uploaded to OnCore and released for access by study teams, clinic teams, ancillary services, and central offices.

Learn more about the transition from FYI to OnCore CTMS.

Florence is an FDA CFR 21 Part 11-compliant web-based organizational system to support clinical research studies using electronic regulatory and subject data study files.

You can learn more by accessing the LMS training catalog website and searching “Florence”. For questions, please contact eRegSupport@fredhutch.org.

Epic is the University of Washington Medicine and Seattle Cancer Care Alliance medical records system for registration, scheduling, financial clearance, charge capture, and research and patient billing.

There are multiple Epic courses for study staff which train users on the entries into that system involved when working with a research subject at the Fred Hutch and/or UW Medicine. 

You can learn more about these courses by contacting Epic Training@seattlecca.org.

Gateway is a database repository of mostly HSCT patient data that is managed by Fred Hutch. It contains data originating from LabVision, UW, SC and various Fred Hutch departments.

  • Patient Registration and Demographic information
  • Patient Location/Status (“Census”)
  • Transplant data and other patient milestones
  • Protocol Registration and Consents
  • Patient Information Sheet data
  • Micro, Viral, Hematology, Chemistries (from UW and Seattle Children's)

Popular subscription reports available from Gateway are:

  • Patient care list
  • Arrival Schedules
  • Patient information sheets
  • Expired patient reports
  • Other more custom subscription reports

To gain access to Gateway, go to the CORE site to request a new Alpha account.

Optical Web Library (OWL) is a Web-based application maintained by Fred Hutch Clinical Research Division that houses scanned images of certain information from patients medical records and LTFU, such as:

  • Information contained in the patient’s SCCA and inpatient records
  • LTFU correspondence
  • Consents
  • Flow sheets (post data abstraction)

For historical patients, the pre-transplant history is all original data, not available elsewhere.

Access is through the CORE site.

Training

The CRS Training Program offers comprehensive training and information resources for clinical research staff who support Consortium faculty members conducting oncology trials. Study resources and training content housed within the Hutch LMS or the Clinical Research Resources Website (CRRW) are only accessible to authorized Consortium clinical research staff. For questions related to training resources and access, please contact the CSCTraining@fredhutch.org.

Required training designed to provide new and existing clinical research staff with consistent foundational knowledge and information needed to conduct clinical research within the Cancer Consortium. Only authorized staff can access in Hutch Learning.

Bi-annual training offered in the Spring and Fall that consists of instructor-led sessions from various Consortium service group representatives that study teams commonly interface with. Anyone within the Consortium working in clinical research are invited to attend — including clinical research coordinators, research nurses, data coordinators, regulatory coordinators, managers, and research assistants or other positions with similar job scopes. Presentation content from the most recent training series is available in Hutch Learning.

Planned and structured by the CSC Leadership Team, this monthly forum provides the CSC community with information on new developments within the Consortium. For information on upcoming CSC meetings or to review content from previous meetings, see the CSC Meetings Page within the CRRW. To receive CSC Meeting invites, email CRScustomerservice@fredhutch.org.

eModules: Free contact hours are available in Hutch Learning for select online modules for research staff maintaining ACRP or SOCRA certifications.

In collaboration with the hiring manager, CRS conducts a personalized orientation tailored to a staff member’s role. This free supplemental onboarding service includes a prioritized checklist, 1:1 review of relevant training resources, key websites, and Consortium policies, guidance for gaining access to various consortium systems, and connections to Consortium service groups and trainers. Contact CRScustomerservice@fredhutch.org to request an orientation for new CSC staff.

The Consortium Adapted Resource Assessment Tool (CARAT) is specifically designed to help Consortium managers assess staff workloads based on protocol complexity and patient load over a given period. Training and tools available on the internal CARAT page within the CRRW.

Designed to support new Consortium faculty who will participate in and/or conduct interventional trials. New faculty are required to complete this program prior to being delegated study responsibilities and will take approximately 10 hours.

Designed specifically for new Consortium faculty who will participate in and/or conduct interventional trials, this program aims to:

  • Align with institutional objectives for high quality and compliant research
  • Help Investigators navigate the complexities of the Consortium clinical research environment
  • Provide Consortium Investigators with professional development opportunities, and
  • Meet training requirements for biomedical researchers as outlined by the CCSG and LAPS grants

This required program provides an overview of relevant training, policies, and resources, a targeted core clinical research training curriculum, and ongoing support following orientation and training. If you have questions or have new faculty that would benefit from this program, please reach out to CSCTraining@fredhutch.org.

"Good Clinical Practice (GCP) are guidelines established to ensure that clinical research is consistently performed to high ethical and scientific standards.”

The Collaborative Institutional Training Initiative (CITI) Program’s GCP training courses support the Cancer Consortium’s commitment to quality, consistency and compliance in clinical research studies. Completion of the training courses helps to ensure that clinical research studies are conducted in accordance with applicable regulations. The Cancer Consortium requires GCP training for all sponsor/investigators, principal investigators, and research staff that are involved in the design, conduct, and/or reporting of therapeutic clinical studies and prevention studies.

Mandatory Human Subjects Training
The Fred Hutch Institutional Review Office (IRO) website will review training requirements for research involving human subjects.

Confidentiality Training and HIPAA for Investigators and Research Staff
These trainings will provide instructions for compliance with federal regulations of research participant health information. Hutch employees can access the training in Hutch Learning. Partner affiliates should access confidentiality and HIPAA training that is offered through their institution.


Leadership & Training Lecture Series for Early Career Faculty

These educational lecture series are intended to facilitate mentoring and training for early career faculty and young investigators such as Instructors, Acting Assistant Professors, Assistant Professors, and interested early Associate Professors (e.g., 1-2 years in their appointment). Fellows are welcome to attend. These will be held on a quarterly basis in both a live and virtual setting. Questions about these lecture series can be directed to CRScustomerservice@fredhutch.org. Click below to view past lectures to access slides and recordings. 

Tuesday, September 6, 2022, 12:00 PM PST
Speaker: Julie Gralow, MD, FACP, FASCO
Executive Vice President and Chief Medical Officer, American Society of Clinical Oncology (ASCO)
Professor Emeritus, Medicine/Oncology, University of Washington School of Medicine
Adjunct Professor, Global Health, University of Washington School of Medicine and School of Public Health

Slides | Video

Note: Additional training requirements may be determined by specific job scope, local and federal regulations, IRB, site(s) of practice, and institutional policies. Please contact your manager for further guidance.