There are several clinical and research electronic systems used within the Consortium. Below you will find brief guides to the most common with instructions on how to access them. If you find you have questions beyond those answered here, contact Clinical Research Support for guidance.
Consortium Clinical Trials
Key points about the website:
- The primary contact for treatment studies will be the SCCA Intake Office, unless otherwise specified.
- All appropriate studies will be listed on these websites unless omission is requested by the Principal Investigator.
- Cancer Consortium clinical trials information is available on the following websites:
For assistance, contact Clinical Research Support at 206-667-4520
Clinical FYI is a website that delivers current IRB-approved documents of research studies to research teams and clinicians. Clinical FYI is housed on the CORE website (Clinical Oncology Research Entrance).
Clinical Research Support maintains current versions of all study documents posted to FYI and, upon IRB approval, posts them to this secured website for use by study teams.
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ClinicalTrials.gov & Clinical Trials Reporting Program (CTRP)
The National Library of Medicine's ClinicalTrials.gov website offers information for a wide range of diseases and conditions. Registering clinical trials with ClinicalTrials.gov is a federal requirement for certain trial types, and is necessary for any trial if you intend to publish research results in a medical journal. Registration must be complete prior to enrolling the first study participant.
The NCI's Clinical Trials Reporting Program (CTRP) is a comprehensive database containing all NCI-funded clinical trials. As an NCI-Designated Cancer Center, the Cancer Consortium is required to register all interventional trials with CTRP.
Clinical Research Support will register most investigator-initiated, interventional trials with CTRP and ClinicalTrials.gov following initial SRC approval, and will continue to update these registries whenever modifications to the protocol or changes in recruitment status are approved by the IRB.
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Epic is a University of Washington Medicine and Seattle Cancer Care Alliance medical records system for registration, scheduling, financial clearance, charge capture and billing.
There are multiple Epic courses for study staff which train users on the entries into that system involved when working with a research subject at the SCCA and/or UW Medicine. These courses include Epic Fundamentals, Epic Research Participant Linking and Epic Referrals.
You can learn more about these courses by contacting Epic Training@seattlecca.org.
Gateway is a database repository of mostly HSCT patient data that is managed by Fred Hutch. It contains data originating from LabVision, UW, SC and various SCCA and Fred Hutch departments.
- Patient Registration and Demographic information
- Patient Location/Status (“Census”)
- Transplant data and other patient milestones
- Protocol Registration and Consents
- Patient Information Sheet data
- Micro, Viral, Hematology, Chemistries (from UW and Seattle Children's)
Popular subscription reports available from Gateway are:
- Patient care list
- Arrival Schedules
- Patient information sheets
- Expired patient reports
- Other more custom subscription reports
To gain access to Gateway, go to the CORE site to request a new Alpha account.
ORCA - Online Record of Clinical Activity
Online Record of Clinical Activity (ORCA) is a Web application managed by UWMC/HMC/SCCA that houses electronic patient documentation such as:
- radiology (including images)
- outpatient appointments
- provider appointments
- demographic data
- referring providers
- microbiological data and drug sensitivities
- alerts (such as falls)
To obtain access to ORCA, see our Partner Access pages and look for access to SCCA.
OWL - Optical Web Library
Optical Web Library (OWL) is a Web-based application maintained by Fred Hutch Clinical Research Division that houses scanned images of certain information from patients medical records and LTFU, such as:
- Information contained in the patient’s SCCA and inpatient records
- LTFU correspondence
- Flow sheets (post data abstraction)
For historical patients, the pre-transplant history is all original data, not available elsewhere.
Access is through the CORE site.
PATS - Protocol Accrual Tracking System
PATS is a Web-based application for tracking, editing, and reporting human subject enrollment on Consortium studies. PATS is designed to meet NCI human subject accrual reporting requirements by collecting study data from the partner institutions on an ongoing basis. Minimal demographic information such as ethnicity, race, age, gender, and disease site will be entered into PATS for each subject for the reporting of summary information to the NCI and other funding agencies.
Clinical Trial Management System (CTMS)
This CTMS will serve as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.
You can learn more about this initiative by accessing the CTMS Program Office website