There are several clinical and research electronic systems used within the Consortium. Below you will find brief guides to the most common with instructions on how to access them. If you find you have questions beyond those answered here, contact Clinical Research Support for guidance.
Consortium Clinical Trials
Key points about the website:
- The primary contact for treatment studies will be the SCCA Intake Office, unless otherwise specified.
- All appropriate studies will be listed on these websites unless omission is requested by the Principal Investigator.
- Cancer Consortium clinical trials information is available on the following websites:
For assistance, contact Clinical Research Support at 206-667-4520
OnCore Document Access
Protocol documents must be accessed and printed from OnCore CTMS where study teams are able to directly manage documents available for access and download. New versions of required documents must be uploaded to OnCore and released for access by study teams, clinic teams, and central offices.
ClinicalTrials.gov & Clinical Trials Reporting Program (CTRP)
Epic is a University of Washington Medicine and Seattle Cancer Care Alliance medical records system for registration, scheduling, financial clearance, charge capture and billing.
There are multiple Epic courses for study staff which train users on the entries into that system involved when working with a research subject at the SCCA and/or UW Medicine.
You can learn more about these courses by contacting Epic Training@seattlecca.org.
Gateway is a database repository of mostly HSCT patient data that is managed by Fred Hutch. It contains data originating from LabVision, UW, SC and various SCCA and Fred Hutch departments.
- Patient Registration and Demographic information
- Patient Location/Status (“Census”)
- Transplant data and other patient milestones
- Protocol Registration and Consents
- Patient Information Sheet data
- Micro, Viral, Hematology, Chemistries (from UW and Seattle Children's)
Popular subscription reports available from Gateway are:
- Patient care list
- Arrival Schedules
- Patient information sheets
- Expired patient reports
- Other more custom subscription reports
To gain access to Gateway, go to the CORE site to request a new Alpha account.
OWL - Optical Web Library
Optical Web Library (OWL) is a Web-based application maintained by Fred Hutch Clinical Research Division that houses scanned images of certain information from patients medical records and LTFU, such as:
- Information contained in the patient’s SCCA and inpatient records
- LTFU correspondence
- Flow sheets (post data abstraction)
For historical patients, the pre-transplant history is all original data, not available elsewhere.
Access is through the CORE site.