Clinical Research Support

Systems

There are several clinical and research electronic systems used within the Consortium. Below you will find brief guides to the most common with instructions on how to access them. If you find you have questions beyond those answered here, contact Clinical Research Support for guidance.

Consortium Clinical Trials


The purpose of the Consortium Clinical Trials website is to inform the public of clinical trials that are currently open to accrual.

Key points about the website:

  • The primary contact for treatment studies will be the SCCA Intake Office, unless otherwise specified.

  • All appropriate studies will be listed on these websites unless omission is requested by the Principal Investigator.

  • Cancer Consortium clinical trials information is available on the following websites:

For assistance, contact Clinical Research Support at 206-667-4520

OnCore Document Access

Protocol documents must be accessed and printed from OnCore CTMS where study teams are able to directly manage documents available for access and download. New versions of required documents must be uploaded to OnCore and released for access by study teams, clinic teams, and central offices.

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ClinicalTrials.gov & Clinical Trials Reporting Program (CTRP)

Federal regulations and policy dictate the types of studies that must be registered on ClinicalTrials.gov and the Clinical Trials Reporting Program (CTRP)

CRS facilitates registration and maintenance in these federal databases for Consortium partner institutions.

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Epic


Epic is a University of Washington Medicine and Seattle Cancer Care Alliance medical records system for registration, scheduling, financial clearance, charge capture and billing.

There are multiple Epic courses for study staff which train users on the entries into that system involved when working with a research subject at the SCCA and/or UW Medicine. 

You can learn more about these courses by contacting Epic Training@seattlecca.org

 

Gateway


Gateway is a database repository of mostly HSCT patient data that is managed by Fred Hutch. It contains data originating from LabVision, UW, SC and various SCCA and Fred Hutch departments.

  • Patient Registration and Demographic information
  • Patient Location/Status (“Census”)
  • Transplant data and other patient milestones
  • Protocol Registration and Consents
  • Patient Information Sheet data
  • Micro, Viral, Hematology, Chemistries (from UW and Seattle Children's)

Popular subscription reports available from Gateway are:

  • Patient care list
  • Arrival Schedules
  • Patient information sheets
  • Expired patient reports
  • Other more custom subscription reports

To gain access to Gateway, go to the CORE site to request a new Alpha account.

OWL - Optical Web Library


Optical Web Library (OWL) is a Web-based application maintained by Fred Hutch Clinical Research Division that houses scanned images of certain information from patients medical records and LTFU, such as:

  • Information contained in the patient’s SCCA and inpatient records
  • LTFU correspondence
  • Consents
  • Flow sheets (post data abstraction)

For historical patients, the pre-transplant history is all original data, not available elsewhere.

Access is through the CORE site.
 

OnCore Clinical Trial Management System (CTMS)


This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

You can learn more by accessing the CTMS Program Office website. For questions, please contact CTMS@fredhutch.org.

 

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